Forms HRCE CharterRequest

Billing Information: School Or Other Organization
Billing Information will not be changed once trip has been completed, and Invoices will be FAXED to School or Emailed to other organization.
Booking Information
Pickup Locations
Destination Locations
Drop off Locations
Please note the following:
  1. If you cancel less than an hour prior to the Field Trip, you will be charged the rate of a one hour trip.
  2. Home to school delivery takes priority over Field Trips. Therefore bus availability for Field Trips is subject to the requirements for home to school service.
  3. Any extra sport equipment must be in sports bags and stored and tied under seats, so they will not be able to move in an accident. Drivers will NOT have anything to tie the bags to the seats.
  4. Any equipment that is not allowed on a regular school bus is not allowed on a Field Trip bus.
  5. Wheelchairs are only allowed on wheelchair accessible buses and must be strapped down.
  6. Please use provided Field Trip Rates Table to calculate the estimated cost of the trip.
  7. You will receive notification from BusPlanner once your Field Trip Request has been received.
  8. You will receive notification from BusPlanner once bus availability has been confirmed or modifications need to be made to accommodate your request. This will happen within 7 days of receiving your request.
  9. Once the trip has been booked into the system, a Confirmation Report will be emailed to the contact email address and the email address below. This will include the Field Trip ID Number and the price of the trip based on the information provided. This may change if the actual trip varies from the booking information. The Confirmation ID Number, FT5020-#####, IS NOT AN INVOICE NUMBER. Our Accounting Department does not have this number.
  10. Once the trip is complete, an invoice will be faxed or emailed to your school for payment from the designated service provider. Please include the Invoice Number with the payment and send it to the address on the invoice.
Request submitted by
© 2026 - BusPlanner Inc.